Privacy Policy - GameSmart CIC

Effective Date: 1 January 2026
Last Updated: 1 January 2026

1. Who We Are

GameSmart CIC is a Community Interest Company registered in England and Wales (Company No. [insert number]). We deliver digital wellbeing programmes for young people and work with schools, families, and sector partners to promote safer gaming habits.

Our website address is: www.gamesmart.org.uk

2. What Personal Data We Collect

We may collect and process the following data when you visit our website or engage with us:

Name, email address, and contact details (via contact forms or newsletter sign-up)
Organisation or school name (if applicable)
Consent preferences (e.g. for communications or image use)
Technical data (e.g. IP address, browser type, device information)
Cookies and usage data (see Section 6)

3. How We Use Your Data

We use your data to:

Respond to enquiries and partnership requests
Send newsletters and programme updates (if opted in)
Improve website functionality and user experience
Ensure safeguarding and consent compliance
Meet our legal and regulatory obligations

We do not sell or share your data with third parties for marketing purposes.

4. Legal Basis for Processing

We process your data under the following lawful bases:

Consent – when you opt in to communications or provide information voluntarily
Contract – when engaging with us as a partner, school, or funder
Legal obligation – for safeguarding, financial, or regulatory compliance
Legitimate interests – to improve services and protect users

5. How We Store and Protect Your Data

Data is stored securely on encrypted systems
Access is restricted to authorised staff only
We use secure platforms (e.g. Microsoft 365, DocuSign) for data handling
Data is retained only as long as necessary for its purpose
We follow the principles of the UK GDPR and Data Protection Act 2018

6. Cookies

Our website uses cookies to enhance user experience and collect anonymous usage data. You can manage cookie preferences via your browser settings.

7. Your Rights

You have the right to:

Access your personal data
Request correction or deletion
Withdraw consent at any time
Object to processing
Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, contact us at: hello@gamesmart.org.uk

8. Third-Party Links

Our website may contain links to external sites. We are not responsible for their privacy practices. Please review their policies separately.

9. Contact Us

For questions or concerns about this policy or your data:

GameSmart CIC
Registered Office: 3 Dorset Way, Twickenham, TW2 6NB
Email: hello@gamesmart.org.uk
ICO Registration Number: 00012702578